Executive istant

Executive Assistant to CEO

This is an onsite role!

• Support the CEO in executing administrative tasks and ensuring smooth operations across the organization.
  
• Manage scheduling of appointments meetings and events for the CEO maintaining an organized and current calendar.
  
• Arrange travel logistics including booking flights accommodation transportation and creating detailed itineraries for business trips.
  
• Provide comprehensive administrative support by organizing files preparing reports filing documents and managing office supplies.
  
• Coordinate meetings by preparing agendas distributing materials taking minutes and following up on action items.
  
• Organize and maintain both electronic and physical documents to ensure efficient access and retrieval.
  
• Assist in planning and executing corporate events conferences trade shows and other company functions.
  
• Handle the CEOs expense management including processing reimbursements tracking expenditures and ensuring adherence to company policies.
  
• Maintain confidentiality and discretion regarding sensitive information and matters.
  
• Offer additional support to the CEO as needed to help achieve their objectives effectively.
  
• Oversee inventory management to maintain optimal stock levels while reducing excess or shortages.
  
• Manage the processes of receiving and shipping goods including inspecting incoming items verifying quantities and ensuring accurate documentation for outgoing shipments.
  
• Utilize inventory management software such as QuickBooks Enterprise to track inventory levels monitor stock movements and generate performance reports.
  
• Review and process vendor invoices for goods and services provided to the company.
  
• Coordinate payment processing to vendors and suppliers including check preparation electronic payments and wire transfers.
  
• Reconcile vendor statements with accounts payable to ensure all invoices are accounted for and any discrepancies are promptly addressed.
  

Requirements

The ideal candidate should have the following qualifications:

• Candidate must be computer savvy (MS Word Excel PowerPoint Outlook)
  
• Ability to work well under pressure and meet tight deadlines
  
• Ability to work well independently as well as effectively within a team
  
• Excellent interpersonal skills problem solving and oral and written communication skills
  
• Ability to manage confidential information and sensitive situations with tact and discretion